Paycircle attributes the cost of a cover shift to the site where the shift took place, rather than to the employee's home site. Learn how cost attribution works, what appears on payslips and reports, and what to configure before your first payroll run.

A cover shift is any shift where an employee works at a different entity, such as a site or location, from the one they are contracted to. For example, an employee based at your London site who works a shift at your Manchester site is performing a cover shift.

When Rotaready sends signed-off shift data to Paycircle, Paycircle compares the shift location with the employee's home entity. If the two differ, Paycircle treats the shift as a cover shift.

Paycircle links each entity in your configuration to a business category. Paycircle uses this category to attribute payroll costs in reports and journal exports.

Paycircle applies the business category based on the shift type:

Paycircle applies this override to each pay element. A single payslip can therefore include both home and cover shift pay elements, with each one attributed to the correct location. The override carries through to payroll runs, payslip generation, the Payment Summary report and journal exports to Financials.

When an employee has worked cover shifts, the relevant pay elements on their online payslip show the name of the site where the shift took place. For example, "Shift at: Manchester". This makes it straightforward to identify which earnings relate to which location.

The following example shows the pay elements for an employee who worked home and cover shifts in the same pay period:

Paycircle applies the business category override wherever business categories appear in reporting. In the Payment Summary report, Paycircle groups and filters cover shift pay elements using the site's business category rather than the employee's. In journal exports, costs flow to the correct cost centre in Financials automatically.

No additional report configuration is needed once your entity business category mappings are in place.

For cover shift attribution to work, every entity that employees may cover at must have a business category assigned in Paycircle. You assign these categories on the entity mapping screen within your integration settings.

If a cover shift arrives for an entity without a business category, Paycircle cannot process the shift. Paycircle raises an alert that names the affected employee and entity, and includes a link to the mapping screen. After you save the mapping, you can reprocess the shift.

This feature supports organisations with any number of sites. Paycircle attributes each cover shift to the specific entity where it occurred. If an employee covers at several sites in one pay period, Paycircle attributes each shift to the correct location independently.

No. Shifts at an employee's home entity are unaffected. Paycircle applies the business category override only when the shift location differs from the employee's home entity.

Paycircle handles each pay element independently. Home shift pay elements use the employee's own business category, and cover shift pay elements use the business category of the site where the shift took place. Both appear on the same payslip.

No. The business category override affects cost attribution and reporting only. Pay rates come from the employee's pay configuration and do not change.

Paycircle attributes each shift to the entity where it occurred. No limit applies to the number of different sites that can appear on a single payslip.

No. If the signed-off Rotaready data contains no cover shifts, payroll processing does not change.