When an employee leaves, Rotaready calculates the final holiday balance owed to or by them. This can be:
A positive amount; owed to the employee (e.g. untaken holiday).
A negative amount; owed by the employee (e.g. holiday taken in advance).
Both amounts are sent to Paycircle under the name Holiday Finalisation. The integration routes them to the correct pay element automatically based on the value.
What you need to set up
You will need to add two new pay elements to your Paycircle element pack; they must have the following name, matching the exact capitalisation.
🤓Tip: Select the Additions tab for the first element, and the Deductions tab for the second.
Element name | Element type |
Holiday Finalisation | Addition |
Holiday Finalisation | Deduction |
📌Note: Both elements must have the same name; the integration will tell them apart by the element type.
How the integration routes values
Once both elements are in place, the integration handles routing automatically:
Positive amount (holiday owed to the employee):- Addition element.
Negative amount (holiday owed by the employee):- Deduction element.
When sign-based routing is used, a note will appear on the import result on the Rotaready Updates page confirming which element type was matched.
If only one element exists
If only one Holiday Finalisation element has been created, and an amount arrives with the opposite value, for example, a negative amount, but only an addition element exists, the integration will block the import rather than apply the amount to the wrong element.
A warning will appear on the Rotaready Updates page. Once the missing element has been added to the pack, use the Retry option on that page to reprocess the event. No data is lost.