A payroll journal is a record used in accounting to keep track of all payroll transactions for a specific time period. It shows how much employees are paid and the deductions made, such as taxes and benefits. This record helps make sure that wages, taxes, and costs are properly accounted for in the company's financial books.
Add nominal codes
To begin adding nominal codes to a company, follow the steps below.
From your company, click the settings tab, then within the reports & journals section, click Journals,
Select the Nominal codes tab, then click Add codes. For each nominal code, you will need to enter a code and narrative.
Click Add nominal code until all the codes have been entered, then click Save.
Edit nominal codes
To edit nominal codes once they’ve been added, or to add more codes to the company, follow the steps below.
From your company, click the settings tab, then within the reports & journals section, click Journals.
Select the Nominal codes tab then, click Edit codes and make the necessary updates to the nominal codes, and click Save.
Delete nominal codes
If you need to delete a nominal code that has been set up, click on the bin icon next to the code you wish to delete. If you are sure you want to delete the code, click Confirm.
Allocate elements to nominal codes
To allocate calculated items and pay elements to nominal codes, follow the steps below.
From your company, click the settings tab, then within the reports & journals section, click Journals,
Select the Nominal codes tab then check the tick box for the relevant items, then click Add elements against the nominal code you wish to add them to.
Note: If you’ve added an item to the wrong nominal code by mistake, simply click on the delete icon against the element to remove it from the code.
Download an allocation report
If the company hasn’t told you where to allocate all the possible calculated items and pay elements to, there will be some that remain unallocated. If these are used within payroll, but haven’t been added to a nominal code, they will show as unallocated items on the payroll journal.
To download a report showing where all elements are allocated to, including which elements are currently unallocated, follow the steps below.
Click on the Allocation report button.
To download a copy of the report, click Export CSV.