There may be times when you need to make an additional payment to an employee, after they leave the company. You can select whether the payment being made to that leaver is either a regular or irregular payment. For regular payments, deductions from insurance, student loans and post-grad loans will be calculated as normal using the normal earnings period and for irregular payments, this will be calculated on a weekly basis.
To action this in Paycircle, follow the steps below.
Click Team then click Leavers.
Next to the relevant leaver, click the action cog ⚙️ then click Payments after leaving
Add the required change.
The pay element chosen will be added as a regular payment after leaving by default. Select the relevant payment type:
Regular payments: Examples include salary or wages, a regular bonus, holiday pay, overtime paid in arrears, or a redundancy payment. National Insurance contributions and student and postgraduate loan deductions will be calculated on each payment separately using the usual earnings period.
Irregular payments: Examples include arrears of pay following a pay award, accrued holiday pay, shares or other securities, or some other form of one-off payment. National Insurance contributions and student and postgraduate loan deductions will be calculated on the total payment using a weekly earnings period.
Combination of both: National Insurance contributions and student and postgraduate loan deductions will be calculated on the total payment using the usual earnings period.
Note: The payment after leaving can be viewed in the history tab in the team members' profile, which denotes whether the payment is regular or irregular.
Import payment after leaving
When importing a payment after leaving, you will receive a prompt that there's a leaver in the file and that payment will automatically be set as a regular payment by default. If you need to change this to an irregular payment, follow the steps below.
Click Payroll tab and Current Period.
Find the relevant team member you imported the payment after leaving for and click on the change.
Select the Irregular option and click Save.