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Import work patterns onto sickness schedules

Apply an employee's work pattern to a sickness schedule in one import, instead of manually selecting the required days.

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Written by Jordan Hutchinson

Sickness schedules in Paycircle now support the same Y/N working pattern import already used for employee level working patterns. This allows you to import a working pattern directly onto a sickness schedule, rather than manually selecting each day.

How it works

Import the pattern directly onto the relevant sickness schedule, and Paycircle applies it when calculating SSP for that period. Manual day-by-day selecting is still available on any schedule where you'd rather not use an import.

Why import working patterns

For most employees, Paycircle's standard SSP calculation, based on any qualifying days worked in a 7-day period, is all that's needed and remains fully compliant. For employees with more variable or bespoke working patterns, manually selecting days on a sickness schedule can be time-consuming and prone to error. Importing a working pattern directly onto the schedule removes that manual step.

How Paycircle determines which pattern to use

Paycircle applies working patterns in the following order of precedence:

📌Note: Importing a pattern for a specific schedule takes precedence over your company-level settings and the default calculation, so you can apply a bespoke pattern for an individual case without affecting anyone else.

  1. An imported pattern on the sickness schedule, if one has been provided.

  2. A company-level override setting, if configured.

  3. Paycircle's default calculation, based on any qualifying days in a 7-day period.

Things to know

  • This is a Paycircle-wide feature, available to all Paycircle customers regardless of which systems you use alongside Paycircle.

  • Importing a pattern doesn't change the default N-in-7-day SSP calculation for employees who don't use an import; that calculation remains the standard, compliant method.

  • Import files still need to be prepared and uploaded manually; patterns are not created or updated automatically.

Best practice

  • Use the default N-in-7-day calculation wherever possible; it's confirmed compliant and requires no manual setup.

  • Reserve the pattern import for employees with genuinely variable or zero-hour schedules where the default method doesn't reflect their actual working pattern.

  • Keep imported patterns up to date if an employee's working pattern changes.

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