To set up a company car for a team member, watch the video or follow the steps below:
Head to the Team section, then click the relevant team member.
Select the cog ⚙️ then select Company vehicle.
Select Car and enter the following car details:
Make and model of the car.
The date it was first registered.
Registration number as a unique identifier.
If the car was first registered before 1 January 1998, you need the engine capacity. For cars registered on or after this date, use CO2 emissions.
As of the 2020 tax year, if the CO2 is lower than 50 gpkm, enter the zero emissions mileage.
If the CO2 is unknown, enter the engine capacity.
Pure electric cars are not taxable.
List price: This is the price of the car, including any accessories that came as standard.
The days the car is available to the team member, including any days it is unavailable.
If the team member receives free fuel for private use, provide the dates this is available for.
Click Next then enter the following details:
Any capital contributions, and payments towards private use per annum.
The price of any taxable accessories. These are accessories that were added to the car after it was made available.
If the car is provided via an optional remuneration arrangement (OpRA), enter the amount forgone with respect to the car. If free fuel is also provided, enter a forgone amount with respect to fuel too.
Click Next.
Note: Based on all the information provided, the system calculates the taxable value of the car benefit and fuel, if you provide it. You can now enter any amount already paid and a YTD.
If relevant, label the car benefit, so that payslips clearly display what benefit the team member is receiving.
Select whether the benefit is to be payrolled or not.
🤓 Tip: For companies with payrolling benefits turned on, this option is available to toggle on or off, depending on whether this specific benefit is going to be payrolled. If the company doesn’t have payrolling on, the toggle is unavailable, and the benefit isn't payrolled.
Click Next then check the summary.
🤓 Tip: After the benefit calculation, you can view the remaining value to pay and the payslip label you entered earlier. The remaining value left to pay is split out into a schedule across the relevant periods. If you need to make any changes or corrections to the information you've added, click Back and amend the necessary information.
Click Save.
View the benefit
To view the car benefit you just saved, go to the member's profile then click the Schedule tab.
Tip: To view a specific schedule for Company vehicle BIK, click Type then select the relevant value.
Additional information
You can payroll a company car benefit in kind with a schedule. To payroll the BIK, you need to turn on the payroll benefits for the company and the schedule.
Note: You can't payroll and include BIK pay elements on the full payment submission (FPS).